Iran Heritage Foundation

IRAN HERITAGE FOUNDATION

THE WORLD OF ACHAEMENID PERSIA

Conference - Stylesheet (Printer Friendly Form)

General

All papers presented at the conference, which are submitted in the requested format, on a timely basis, and which the editorial committee decides are of publishable quality and suitable for inclusion in the published proceedings, will be published in a hard copy edition.

Each contributor will receive one copy of the proceedings plus 10 copies of the offprint of his/her article free of charge.

Contributors to the volume may purchase additional copies from the publisher at trade prices.

All contributors should submit their manuscripts using the guidelines of the attached style sheet, on or before 31 December 2005.

The most updated version of the following checklist and style sheet can always be downloaded from the Iran Heritage Foundation website.

Manuscript Preparation Checklist for contributors

This checklist must be sent to the editors when you submit your complete and final manuscript. If any of the questions cannot be answered in the affirmative do not send your manuscript.

Is the manuscript complete?
Has the manuscript been prepared with Times-Roman 12 point, using Word 98, double-spaced (including the notes), with the proper margins?
Have you labelled your diskette, including your name and software program?
Are all permissions complete and are copies included with the manuscript?
Do you have permission for all quoted matter of more than 300 words or 5 percent of any one journal?
Do you have permission for more than two lines from a poem?
Do you have permission for tables, charts, graphs, maps?
Do you have permission for unpublished material written by others, such as letters?
If you have commissioned artwork, photographs, charts or maps, you must obtain a written release from the person employed, and copies of the release should be included with the manuscript. Have you done so?
Do titles on the illustrations pages match the titles in the text and on the illustrative materials?
Are tables, figures, and maps numbered consistently and is their placement in the text indicated by encircled marginal notations?
Have you verified the accuracy of all entries in the References: titles, dates of publications, volume and page numbers? Do the data in the citations in the text match those given in the References?
Are all photographs clear and sharply focused?
Have you used the same form for dates throughout the manuscript (day, month, year) consistently?

Download this checklist here

Style sheet for contributors

1. Presentation

Use good-quality paper; it must be white.

Double-space everything: text, notes, bibliography, quotations, extracts - the lot. And double should be just that, not 11/2-line spacing.

Please supply two printed copies of the manuscript as well as disk(s), and use only Microsoft Word as software; mark clearly on both what software programme you have used.

2. Sub-headings

Don't let the system get too complicated; two levels of sub-headings is enough in all but the most exceptional cases. Use a different style for each level (heading = bold; sub-heading = italics).

3. Spelling

If available, use Chambers Dictionary for spelling and hyphenation; if you haven't got Chambers, Collins will do.

Spelling is British, not American (colour, traveller, worshipped, centre, etc.)

Use -ize, ization, not -ise, -isation; but analyse, surprise etc.

No accents on naturalized words such as regime, role, naive.

4. Abbreviations

Use per cent not %; but percentage; and give percentage in figures, not words.

Use full points for e.g. and i.e. (try to avoid overusing them in the text).

5. Dates

Dates are for the Common Era, British style, with the month written out in full: 25 September 1990; in January 1989; held on 1-3 May (NEVER 'from 1-3 May' or 'between 1-3 May'). Where there is need to give Hijra or any other dates, be sure to give the CE equivalent in parentheses immediately following the Hijra or other dates.

The 1980s; 1980-89; 1989-93 (i.e., the form in which one would normally say these dates).

The years from 11 to 19 in any century keep the last two digits: 1911-12.

1992/3 for the financial or academic year.

Twentieth century (no caps; hyphenated if used adjectively)

The Second World War.

6. Numbers

Use words for numbers up to and including ten, numerals for 11 upwards, except for rounded or vague numbers. The exception is percentages [see 4 above].

Numbers with units are always in numerals with number and unit-abbreviation separated by a space, e.g. 150 km.

Money units: the £ and $ are closed up to the sum; all other currency abbreviations, including specified kinds of pounds and dollars, are before the sum but spaced (E£ 200,000; HK$ 150,000).

For very large numbers use million or billion (= 1,000,000,000) rather then many zeros: over 2 million refugees; reserves of $6.2 billion.

7. Lists

Use 1), 2) etc. if each item in the list is a complete sentence or consists of several sentences, starting each one on a new line, not indented. If the items are long phrases rather than complete sentences end each one (except the last, of course) with a semicolon and then go on to the next on the same line. Try to avoid numbered lists within the text, but if it is genuinely unavoidable use the form (1), (2) etc.

8. Quotations

Use single quotes, with double quotes within single if necessary.

If the quote is just a phrase of a couple of words the point or comma goes outside the closing inverted commas, but if the quote is or contains a complete sentence the point goes inside the closing inverted comma. Examples:

'It's a nice day,' said Jo, 'so we're going to the beach.'
'It's a "nice day",' said Jo,
Jo said scornfully that it was a question of 'personal choice'.
Jo said scornfully that it was a question of 'personal choice. Whichever party looks likely to put more money in your pocket is the one you'll pick.'

In the case of a long quotation (over 50 words), break off and treat it as a separate paragraph. It should be indented on both sides and double-spaced.

9. Capital Letters

Acts of Parliament, treaties, conferences etc. are capitalized when given their full titles, but not usually otherwise, unless the lack of a capital might cause confusion:

the Treaty of Rome / the treaty; the Yalta Conference / the conference;
the Group Areas Act / the Act; The Lome Convention / the Convention.

Historical events or periods are capitalized if sufficiently well known:

The Cold War;
The (Great) Depression;
the Industrial Revolution;
the Siege of Paris;
the Gulf War

Titles, offices and ranks. Use initial capital if the full or proper name is given, but otherwise not:

Bishop Berkeley, the Bishop of Oxford, the bishop's cat;
The Minister of Health, the minister, the Ministry of Health, the ministry;
President Bush, the president, the presidency;
General Schwarzkopf, the general;
The Duke of Norfolk, the duke

Parliament, government and administration are now usually lower-case, even when they refer to a particular case:

The last Labour government; the Bush administration

Names/titles of foreign organizations, government ministries or departments, companies and so on should not be italicised when the name is given in the original language.

10. Notes, References and Bibliography

We use footnotes rather than endnotes. They should be double-spaced, and set out in a style that is consistent throughout. When citing a book it is essential to give place and date of publication. The title of a book should be in italics; the title of an article should be given in single quotes and in lower case, with the title of the publication from which it was taken in italics. Give the author's first name in full to prevent possible confusion with another author with the same initial(s). Differentiate between a work published in several volumes (Encyclopaedia of Islam, vol. 6) and a periodical that uses volume numbers (see the Lidner example below).

Gauher, Altaf, Ayub Khan and Military Rule in Pakistan 1958-1969 (London, 1993)

Lidner, Robert P., 'What was a nomadic tribe?' Comparative Studies in Society and History xxiv/4 (1982), pp. 689-711

Phillips, David, 'Riots and public order in the Black Country', in R. Quinault and J. Stevenson (eds), Popular Protest and Public Order (London, 1974)

Wren, Christopher S., 'Moscow's foreign policy fortunes', International Herald Tribune, 10 September 1976

In footnotes -, when a work is cited for the first time in the notes to a particular chapter give the reference in full in the form given above. For later reference use the short-title system (NEVER 'op cit').
Gauhar: Ayub Khan, pp. 13-18
Phillips: 'Riots and public order', pp. 75-9

If parts of the text are substantially revised during writing and/or editing, please double-check, when the revisions are completed, that the notes are correctly numbered and that no discrepancies have arisen between text, notes and bibliography.

11. Maps, tables and illustrations

If line drawings, diagrams and/or tables are supplied on separate sheets, rather than integrated into the text, indicate clearly on the manuscript whereabouts each table should appear, and make sure that each is easily identifiable.

Maps are normally printed at the end of the text of each paper. Please supply a list of all maps, plus full captions.

Similarly, if the paper is to contain illustrations please supply a list of the tone illustrations (photographs), plus a properly captioned photocopy of each one.

Make sure that the spelling of personal names, place names and so on is consistent with the spelling in the text.

All digitally supplied illustrations should be minimum 350dpi.

There is no colour section in, the publication will be entirely in b&w.

Authorization for inclusion of maps, tables and illustrations:
There is a limited budget for inclusion of maps, tables and illustrations. Each contributor need to reach a agreement with the editor for the inclusion of any such items. There is no budget for the preparation of maps and other artwork. It is each contributor's responsibility to provide all maps and artwork according to the specifications shown herein. As with other artwork, ensure that the lettering of the map is consistent with the text in terms of spelling and capitalization.

Figures (Charts) and Maps:
Line art for figures and maps must be rendered with cleanly executed black lines (India ink is recommended) on white board, preferably prepared by a professional artist or cartographer, 1 1/2 times the size of that to be used in the book. The maximum printed size for figures and maps is 4-by-8 inches. The title should appear below the figure or map and should be typed with only the first word and proper nouns and adjectives capitalized, followed by a period. It should begin with the abbreviation Fig. and its number or Map and its number. Like tables, figures and maps should also be keyed to the text.

Preparing line illustrations:
Line drawings should be supplied to the same size at which they will be reproduced where possible. The size of the book is Royal 8vo (234 x 156mm). The text area is approximately 184x114mm.

Prepare all illustrations in black and white - do not use colour.

Use Arial typeface only for all lettering. This typeface is more legible at smaller sizes. The size of the type should be no less than 8pt. You must keep this in mind if the illustration has to be reduced. It is especially important if you are contributing to an edited collection that you and your fellow contributors use the same typeface for labelling artwork.

Avoid using tints wherever possible. Over-use of tints can affect the legibility of an illustration. Tints can also cause difficulties in the printing process. If you need to indicate a specific area of the illustration, use cross-hatching, since this is less likely to cause reproduction problems. If you have to use tints, then do not use a tint of less than 15%. If type is to appear within a tinted area, the tint should not exceed 35%.

If supplying finished artwork avoid the use of hairline rules or rules less than 1/2 point in width, as these are likely to break up or disappear during the printing process.

Digitally produced line artwork:
We need the original application files used to prepare the artwork and EPS files. Please note that EPS files cannot be edited, so it is essential that you supply the application files as well.

We will need information about the application used - Mac or PC, name and version of application, details of fonts, etc.

Each illustration used must be supplied separately in its own file. Do not embed artwork within the text. Instead, indicate where you wish the illustration to appear, eg FIGURE 1.1 NEAR HERE, and supply the artwork in a separate file. Whatever you do, the artwork must be supplied separately because different people will be working on the text and on the artwork.

The drawn image needs to be as close to the final size as possible.

Avoid the use of tints. If you need to use tints do not use a tint of less than 15%. If type is to appear within a tinted area the tint should not exceed 35%.

Use Arial typeface only. The size of the lettering should be no less than 8pt after reduction. Avoid the use of hairline rules or rules less than 1/2 point in width.

Do not use colour.

Always supply us with a print out of the digital file for reference.

We always prefer to use tiff files at 350 dpi rather than jpegs, as jpegs are compressed files and can become corrupted when uncompressed.

Supplying digital artwork:
We prefer to receive digital artwork as uncompressed files on CDs. We can accept either Mac or PC format.

Applications used to generate line artwork:
Our preferred software is Adobe Photoshop, Adobe Illustrator. If you would rather use another package, please check with your editor first.

Tone Illustrations (usually photographs):
Submit bright, sharp, focused, black-and-white, 8-by-10 inch glossy prints. Place tissue paper between photographs to avoid scratching. Never use paper clips on photos or write directly on the back, for the indentation will show up in reproduction. For the same reason, use a pressure-sensitive label on the back of each illustration, giving your surname and the illustration's number. Placement should be indicated on the manuscript by an encircled left marginal note, as "Illus. -"

Use a separate file for legends (captions) and their credits. Use double space, with a paragraph indentation. If the illustrations will not be numbered, you should still indicate their order by an encircled number on the label and at the beginning of the corresponding legend

Preparing tone illustrations:
The quality of printed tone illustrations is dictated by the quality of the originals you supply, so look for photographs with good contrast and a full range of mid-tones. Illustrations from books and magazines do not reproduce well. Try to get hold of original prints to reproduce from if possible. If you can't get hold of original prints and can't find an alternative illustration, then supply us with the book or magazine itself. Do not supply photocopies as originals.

To get the most out of tone illustrations please follow these guidelines:

Supply us with black and white prints (7x5 inch)
If supplying transparencies please also supply an enlarged photocopy. This will be used to size and crop the illustration. It also confirms which way round the illustration should appear.
Give some indication of the final size of an illustration, eg half-page, full-page. This doesn't have to be precise, but it gives us an idea of the relative importance of an illustration. If it is important that two illustrations appear the same size, indicate this.
Where appropriate, indicate the importance of the illustration. This can be done by marking up a photocopy.
Indicate where you wish the picture to appear in the text, e.g. PLATE 1.1 NEAR HERE, in handwriting so that the copy editor will not have to delete it.
Please note that the cost of copyright for illustrations can vary. Please check the copyright forms and let us know if there is a size limitation.

Digitally produced tone illustrations:
We try to keep control of illustrations, since decisions made at the initial scanning stage, such as the resolution and allowance for dot-gain, can only be made when we know who will be printing the book and what type of paper we will be using. Inappropriate initial settings can have a detrimental effect on the final print quality. So please supply prints rather than digital files.

However, in some cases you may need to supply images digitally, for example, if your book contains screen shots or if an illustration has been digitally manipulated. If this is the case then please speak to your editor who will put you in touch with someone who will be able to advise you.

Numbering illustrations:
Please number the illustrations consecutively as they appear in the text. If there are more than ten in total, number them by chapter: 1.1 1.2, etc.

Indicate where the illustrations are to appear, and refer to them buy number in the text, i.e. 'in Figure 4.1' rather than ' in the figure below'.

12. Transliteration of Languages

Use the transliteration system of the Encyclopaedia Iranica, omitting the diacritics. If you have any queries about transliteration, please contact the editors as soon as possible.